White Labs Jobs

At White Labs, Inc., we are dedicated to being the best yeast company in the world. Our employees share a passion for innovation, education and collaboration; which is strongly encouraged by the management team and upheld throughout all day-to-day operations. Today, we have more than 100 employees, and offices in San Diego, CA; Davis, CA; Boulder, CO; Asheville, NC; Copenhagen, Denmark and distribution from Hong Kong, China to southeast Asia, New Zealand and Australia. Interested in joining the team? View a full list of job openings below.

Administration

Executive Assistant

Summary: The Executive Assistant is responsible for providing general office and administrative support to the Vice President.

Principal Duties and Required Skills

  • Completes a broad variety of administrative tasks including: composing and preparing correspondence, answering phones, data entry and editing documents.
  • Schedules, plans and follows up on meetings and appointments using Google Calendar.
  • Facilitates and takes notes during meetings.
  • Makes travel arrangements (flight, hotel, transportation, etc.) and packs all necessary merchandise needed for trip.
  • Processes travel and business expenses using Concur software.
  • Prepares and edits PowerPoint presentations.
  • Maintains discretion and confidentiality in regards to company information.
  • Updates projects, assignments and sends reminders on Smartsheet software.
  • Conducts research for special projects.
  • Performs other related duties as assigned.
  • Creates weekly reports and maintains relevant dashboard using NetSuite software.
  • Provides weekly updates to on-site Hoshin board.
  • Assists with administrative duties pertaining to White Labs Charities. 

Education/Experience Requirements:

  • High School diploma or equivalent.
  • Minimum 1 year administrative experience.
  • Ability to type at least 50 words per minute.
  • Intermediate knowledge software applications; including Microsoft PowerPoint, Excel and Word.
  • High level organization skills and ability to multi-task.
  • Excellent written and verbal communication skills.

Physical Demands

Works primarily in an office setting where employee is provided a workspace such as an office or cubcile. The employee sits in his/her workspace for over 90% of the workday. Employee may be required to life 10 pounds maximum and occassionally loft and carry small items or tools. Walking and or/standing are minimally required. Requires prolonged sitting, and heavy computer usage. 

Submit cover letter, resume and references to jobs@whitelabs.com. Please mention the position you are seeking in your response.

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Location Asheville, NC
Job Type Full-time
Positions 1
Req. Experience Minimum 1 year administrative experience.
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